Privacy Policy

Privacy Notice

Talenya invented the world's first talent sourcing Bot. Talenya's Bots use data from thousands of online sources to rapidly identify the right talent for each job and to reach them moments before they start their job search. Talenya is helping leading companies around the world, fill hard-to-fill jobs and make talent acquisition dramatically more efficient. By using Talenya's AI-powered Bots, Talent Acquisition teams are able to achieve their hiring goals faster, at a higher quality, and at a fraction of the cost.

We at Talenya know you care about how your personal information is used and shared, and we take your privacy seriously. Our Privacy Notice will help you understand what information we collect and receive at Talenya, how Talenya uses it, and what choices you have.

For this Privacy Notice, the words “our”, “us”, “we”, and “Talenya” refer to Talenya, Inc., and our affiliates, if any, (which includes any person or entity that controls us, is controlled by us, or is under common control with us, such as our subsidiary (if applicable), parent company (if applicable), our employees or domain experts). This Privacy Notice does not cover the practices of companies we don’t own or control, or people that we don’t manage. This Privacy Notice is not intended to place any limits on what we do with data that is anonymized or de-identified so it is no longer associated with an identifiable individual.

This Privacy Notice is separated into six sections:

  1. Our Website. This section describes the type of data collected from our publicly-accessible Website.
  2. Our Marketing Activities. This section describes that from time to time, Talenya will reach out to you in a variety of ways to tell you about job opportunities, products, Services and other information we believe is relevant to you.
  3. Talenya Services for Customers. This section describes the type of data collected from our software-as-a-service applications and other products and Services (collectively the Services) that we provide to customers who have purchased Services (Customer), including each person who is an authorized user under that Customers account (User). Every User must have a unique account and password to use the Services.
  4. Job Candidates. This section outlines how we collect data about potential job candidates. Please note that we may collect information about you even if you do not have a User account and never visit our Website.
  5. Cookies. This section describes how we use cookies, beacons and other online tracking technologies in greater detail.
  6. General. This section outlines general concepts that apply to the types of data we collect from all types of persons. It also explains how we communicate changes to this, and how you may contact us regarding any questions or issues with respect to anything contained within this Privacy Notice.


Below is a description of what data we gather from you as a visitor to our website, including the subdomain, (referred to in this Privacy Policy as, the “Website”). The Section does not cover our account portal, or other access to our Services that you receive when you sign up for an account with Talenya. You may read more about the data collected through the account portal (and other data collected as a consequence of having an account) in Section III: Services below.

  1. What data we collect and how we collect it
  1. Information You Provide to Us

Demo or Contact Requests. When you request a demo or otherwise request to be contacted by us, we receive and store any information you knowingly provide to us. For example, when you request a demo of the Services, we ask you to provide your, first name, last name, company name, phone number, email address and company size.

When you Comment on our Blog.  If you want to comment on our blog posts at you first must register by providing your: first and last name and email address. You also may provide an optional website URL.

When You Use the Services. Please refer to the section Services and Your Customer Account Information.

  1. Information We Collect Automatically

When you visit the Talenya Website, we automatically collect certain data using tracking technologies like cookies, web beacons, and similar technologies. This information includes: the time of your visit, pages visited, referring site, search engine and keywords used to reach our Website, information about your device and browser, your location by city and country, your IP address, your username and real name, and your email address.

Please see Section V for more information about cookies, web beacons, and similar technologies.

  1.  How we use this data

We may use this data to communicate with you if you’ve provided us the means to do so. For example, if you’ve given us your email address, we may send you promotional emails about Talenya, or email you about your use of the Website. Also, we track when you open and click content in an email from us. This information helps us make our communications more interesting for you and improve our Services. If you do not want to receive communications from us, please indicate your preference by opting out via the links provided in the emails.

We use cookies, web beacons and similar technologies to help us better understand visitor and user behavior.

  1. How we share this data

Unless you explicitly give us instructions not to share or collect data, we will share data we collect from you with third parties as described at Section VI.B (How we share your data in general).


We market our company, products and Services in a variety of methods. Below is a description of what data we gather from you, and how we use data given to us, as part of these marketing activities.

In this section, “you” may refer to a variety of people, including:

If there are special terms and considerations, we will address the individual group by the capitalized term (Lead, Prospect or Customer). Where terms apply to all groups, we will address the group as “you”.

  1. What data we collect and how we collect it
  1. You may give us data directly.

If you elect to interact with Talenya, we will collect the information you provide to us in doing so.

Prospects and Customers may provide Talenya directly with data through a variety of methods, for example: during a marketing event that Talenya hosts, through email, or as part of an online webinar. We collect and store the information you provide. Occasionally, we may send you future communications, and as part of these future communications we may collect more data that you directly provide.

  1. We may acquire information about you through a third party.

Talenya may engage third parties, who provide us with contact information for Leads. When acquiring information from third parties, Talenya will obtain contractual commitments from the third parties that the Lead information was acquired lawfully.

  1.  What we do with this data

Generally, we use all the data described in this Section II that you provide to us or that we collect to provide you with marketing and promotional information about our products and Services. Communications will contain instructions on how you can opt-out of receiving future communications. You also may contact Talenya directly about its marketing activities at

  1. How we share this data

Third-Party Advertising Partners and Other Service Providers. We use third-party advertising networks to serve advertisements (for example, sidebar ads, banners or search ads) about our products to you on our behalf when you visit other websites within that advertising network.

For more information on how we share data about you, see Section VI.B (How we share your data generally).


This Section contains a description of data we collect or process through our Services (not including our Website) and that relates to a Customer, a User or a potential job candidate.

Where terms in this Section III apply to all three categories (Customer, User and job candidate), we refer to “you”.

  1. What data we collect and how we collect it
  1. Customers and Users provide data directly to the Services or Talenya.

User account information. In order to use the Services, the Customer must provide an email address, account user name and account password for each User to the Services. Users may use their LinkedIn account credentials to access Talenya.

Candidate attributes. Through the use of the Search and Placement Services, the Customer and its Users can provide details of the position which they want to fill and a profile of an ideal candidate for the role. Their search criteria can be based on geography, skills, job titles, company name or industry of the prospective candidates. We therefore use and process only the data that our Customers provide to us.

Information provided by telephone or email. Customer and Users also may provide data to Talenya by telephone or email, to request informational or technical support for the Services or to provide feedback on the Services. Talenya may ask the Customer or User for additional personally identifiable information, such as first and last name, account email and password.

  1. We collect information about Job Candidates.

See Section IV Job Candidates.

  1. We may acquire anonymized, aggregated data.

Talenya has developed proprietary algorithms that monitor all transactions that occur within the Services. The purpose of these algorithms is to identify patterns of behavior, either unique to a User or to defined categories of people, which may enhance Users use of the Services. For example, we continuously improve our algorithms for trying to recognize the semantic meaning behind various attributes in a search query and User selections.

  1.  What we do with this data

Talenya uses the support services information and feedback described at Section III.(1)(A) in order to respond effectively to support requests, to fully understand feedback, to better understand how Customers and Users use the Services and to improve or expand the Services.

Generally, we use all the data that you provide to us or that we collect from you to provide the Services to you, to enable you to access and use the Services, to deliver your communications to their intended destination, and to analyze your use of the Services, to improve, enhance and expand our products and Services, and to detect fraudulent or unlawful activity in connection with your Talenya account.

  1. How we share this data

See Section VI.B (How we share your data generally).

We might also share data collected from you from the Services with a third party if that data has been de-identified or aggregated in a way that does not directly identify you.



  1.  What data we collect and how we collect it

We may collect information about you from publicly-available websites or from third party vendors who have the license to provide such information to us. This information is limited to your contact information and information regarding your professional qualifications. We do not collect sensitive information, such as data related to your health or political orientation.

More specifically, the information that we collect about you will include personally identifiable and other information such as name, address, education, qualifications, work history, work title, email address, and achievements. We also collect information related to your profession you have provided to your social media profiles such as GitHub, Facebook, and Twitter, but only if the profile was available to the public when it was first indexed by Internet search engines.

In order to better understand job candidates and provide a better experience for our Customers, Talenya may create job candidate profiles within the Services for some job candidates. For example, the Services may curate some job candidate profiles for Customers by profiling the candidate within the Services as likely to move to a new job soon.

You have the opportunity to claim information Talenya collects that relates to you and correct the information or remove the information from our Services, as described in Section VI of this Privacy Notice.  To do so, contact us at

If you are found to be a qualified candidate for one of our Customers’ positions we will contact you and ask for your permission to submit your profile to our client.  Should you be interested in the position, you will be responsible for providing to the prospective employer all relevant information about yourself.

  1. What we do with this data

We may use this information to create a candidate profile, or append it to an existing candidate profile. We provide some candidate profiles to Customers who subscribe to the Services, depending on the candidate profile requirements established by each Customer. We do this for the purpose of finding candidates for open job positions with our Customers.

  1.  How we share your data

We may share your data with our Customers, and Users who are typically recruiters or recruiting managers or hiring managers.  In some case, we may share aggregated, anonymized or non-anonymized data with our Customers for purposes other than recruiting (for example, to understand  job candidate diversity in different geographic regions).



When you visit the Talenya Website or use the Services, or both, we and our third-party service providers acting on our behalf automatically collect certain data using tracking technologies like cookies, web beacons, and similar technologies.

A cookie is a small amount of data, which often includes a unique identifier that is sent to your browser from a websites computers and stored on your computer’s hard drive.

These technologies are used to help us better understand user behavior and facilitate and measure the effectiveness of our Talenya Website and Services.

We use cookies to record current session information. We also use third party cookies (for example Google Analytics) to provide anonymized and aggregated information on Website usage statistics and patterns.

All modern Internet browsers allow you to control your cookie settings. These settings are usually accessed in the Options or Preferences section of your browser. On your mobile device, go to Settings, then go to the specific web-browser, and then to the Cookies section. Please note that certain features of the Website will not be available once cookies are disabled. For further information about cookies and how to manage them, please visit

Talenya also uses web beacons (with cookies and separately) to compile information about your engagement with us. Web beacons are clear electronic images that can recognize certain types of information on your computer, such as cookies, when you view a particular website tied to the web beacon, and a description of a website tied to the web beacon.

Here is a basic description and overview of the type of cookies Talenya uses:

Cookie Type


Management Setting

Required Cookies

Required cookies make it possible for you to access the Services, navigate within the Services, and access information related to your account.

Each time you log into the Services, a cookie containing an encrypted, unique identifier that is tied to your account is placed on your browser. These cookies allow Talenya to uniquely identify you when you are logged into the Services and to process your requests.

Required cookies are necessary to operate the account portal, so you can’t opt out of them.

Functionality Cookies

Functionality cookies allow the Talenya Website and Services to remember information you have entered or preferences you select, and provide enhanced, more personal features. These cookies allow you to optimize your use of the Services after logging in. These cookies can also be used to remember changes you have made to the portions of your account that you can customize.

You can use your browser settings to opt out of functionality cookies. For more information on how to do that, click here. Note that opting out may affect the functionality of our Website or Services for you.

Performance Cookies

These cookies collect data about how visitors use the Talenya Website or Services. This includes data like which pages visitors go to the most. These cookies don’t collect information that individually identifies visitors. The data these cookies collect is aggregated and intended to be anonymous and used to improve how the site functions and performs.


Third party service providers that currently place performance cookies within the Services or Talenya Website include:

Advertising Cookies

Talenya may have third party service providers track and analyze usage and volume statistical information from those who visit the Talenya Website and Services. Talenya sometimes uses cookies placed by its third party service providers to track the performance of our advertisements. For example, these cookies remember which browsers have visited the Talenya Websites or the Services. This data given to the third party service providers does not include information that identifies you specifically, but this data may be re-associated with information that identifies you specifically after Talenya receives it.

To learn more about how to opt out of targeting and advertising cookies, you can go to the Your Online Choices page, the Network Advertising Initiative page, and the Digital Advertising Alliances Consumer Choice page. These opt-out tools are provided by third parties, not Talenya. We do not control or operate these tools or the choices that advertisers and others provide through these tools.



  1. How we secure your data

Talenya take security very seriously.

We use appropriate security measures to protect the security of your data both online and offline. These measures vary based on the sensitivity of the information that we collect, process and store and the current state of technology. Please note, though, that no website or Internet transmission is completely secure, so while we strive to protect your data, we cannot guarantee that unauthorized access, hacking, data loss or a data breach will never occur.

  1. How we share your data in general

We describe some specific ways that we share some of your data in the Sections above. However, in addition to the above, in general, we won’t share your data with third parties, except as described here.

  1.  Offline Information

As you might expect, we usually collect or receive information through our Website.  But we also may collect information offline, and its important to us that we preserve the privacy of your personal information both online and off.  For example, if you call us with a support question, we may ask for your location. There are other ways we could learn of personal information offline, but this Privacy Notice doesn’t try to predict all those methods.  We just want you to know that we try to treat offline information collection, uses, and disclosures consistently with our online privacy practices.

  1.  International Operations and Transfers Out of the EEA and Privacy Shield

Talenya’s data centers are located in Europe. If you live in the United States, then by using our Services, interacting with our Website, or otherwise providing your personal data to us, your personal data will be processed in Europe.

If you live within the European Economic Area , Talenya complies with the EU-U.S. Privacy Shield Framework (Privacy Shield) as set forth by the U.S. Department of Commerce and the European Commission regarding the collection, use, and retention of personal information from data subjects who reside in the EU, and which has been adopted by the EEA. Talenya has certified that it adheres to the Privacy Shield Principles of notice, choice, accountability for onward transfer, security, data integrity and purpose limitation, access, and recourse, enforcement and liability. To learn more about the Privacy Shield program, and to view Talenya’s certification, please visit the Privacy Shield website.

Consistent with the Privacy Shield Principles, if Talenya transfers your personal information to a third party acting as Talenya’s agent on Talenya’s behalf (such as a cloud hosting provider located in the United States ) then Talenya shall remain liable if its agent processes your personal information in a manner inconsistent with the Privacy Shield Principles, unless Talenya can prove that it is not responsible for the event giving rise to damage.

  1. Information from Children

We do not knowingly collect any personal information directly from children under the age of 16. If we discover we have received any personal information from a child under the age of 16 in violation of this Notice, we will take reasonable steps to delete that information as quickly as possible. If you believe we have any information from or about anyone under the age of 16, please contact us at

  1. How we treat Do-Not-Track Signals

Your browser may offer you a Do Not Track option, which allows you to signal to operators of websites and web applications and services (including behavioral advertising services) that you do not wish such operators to track certain of your online activities over time and across different websites. Our Website does not recognize or respond to Do Not Track requests because there is no consistent industry standard for compliance. To learn more about Do Not Track please visit

  1.  Communication: How we tell you about changes to our privacy practices

We may periodically update this Notice. We will notify you about material changes (for example material changes to the use of your personal information) in this Privacy Notice by placing a prominent notice on our Website. We will comply with applicable law with respect to any changes we make to this Privacy Notice.

  1.  How to make choices about your data

You have the opportunity to choose whether your personal information will be disclosed by Talenya to third parties in the manner described in this Notice. Talenya will not use your personal information for any purpose that is materially different than the purposes for which it was originally collected as described in this Notice or the purposes which you otherwise authorized. Here are ways in which you can exercise choice about Talenya’s use of your personal information.

Website. How you make choices about cookies and other tracking technologies depends on the type of cookie or tracking technology being used. For details on how to manage your preferences for cookies and tracking technologies within your web browser, please re-read Section V of this Privacy Notice.

Marketing Activities. If you receive promotional emails from us, you can choose to stop receiving them by following the unsubscribe/opt-out instructions in those emails. You can also opt-out by contacting

Our Services. To request access to, deletion of, or changes to data we’ve collected from you via the Services, email us at Please note that even if you request that we delete data we’ve collected from you, we may still retain data collected from you in an aggregated or anonymized form that does not identify you. We also will not delete your data if we are legally required to maintain it.

Job Candidates. To request access to, deletion of, or changes to data we’ve collected about you as a job candidate that may be provided to our Customers, email us at However, we cannot guarantee that we will not later collect other information that pertains to you as a job candidate from publicly available websites or third-party vendors. Please note that even if you request that we delete data we’ve collected about you, we may still retain data collected from you in an aggregated or anonymized form that does not identify you. We also will not delete your data if we are legally required to maintain it.

  1.  How to resolve disputes relating to our privacy practices

Except for residents of the European Union, if you have a dispute with us relating to our privacy practices, please email us at Most disputes can be resolved that way. If you are a Customer or a User and we can’t resolve our dispute that way, then please consult your subscription services agreement with Talenya.

For residents of the United States, Talenya is subject to the investigatory and enforcement powers of the Federal Trade Commission (FTC).

For European residents, we have chosen the EU Data Protection Authorities (EU DPAs) to serve as an independent recourse mechanism for dispute resolution arising from collection, use, and retention of personal information transferred from EU member countries to the United States.

If you have any questions or concerns regarding this Notice, please contact us first at If contacting us does not resolve your complaint, you may file a complaint, free of charge, with the USCIB.

Further, as explained in the Privacy Shield Principles, a binding arbitration option will also be made available to you in order to address residual complaints not resolved by any other means.

  1. California residents

Under California Civil Code Section 1798.83, California residents are entitled to request certain information regarding our disclosure of personal information to third parties for their direct marketing purposes. If you are a California resident and would like to request this information then please submit a written request to

  1.  Data Retention and Deletion

For Website visitors and job candidates, Talenya will retain your information as long as reasonably useful for commercial purposes. To request deletion of your data email us at

For Talenya Customers, we will retain your account information for as long as your account is active or as reasonably useful for commercial purposes. If you want Talenya to delete portions of your data used to provide you Services, then please email us at We process Customer requests for data deletion within ten (10) business days of receipt of the request.

If you are a Talenya Customer and no longer want Talenya to use your data to provide you Services, you may close your account.  If you close your account then you no longer will be able to use the Services.

Talenya may have a legitimate business need to retain data indefinitely (for example, to comply with applicable legal, tax or accounting requirements). You may request that your data be removed from our service by contacting

When we have no ongoing legitimate business need to process Customer, user or candidate data, we will either delete at request or anonymize it or, if this is not possible (for example, because the information has been stored in backup archives), then we will securely store the information and isolate it from any further processing until deletion is possible.

You should not expect that all of your information will be completely removed from our databases in response to your request.  Some information may remain in our records after we delete your account. Talenya will retain and use your information as necessary to comply with our legal obligations, resolve disputes and enforce our agreements.

  1. Changes to this Notice

We are constantly trying to improve our Website and the Services, so this Privacy Notice may need to change. If we change the Privacy Notice then we will notify you here in this Privacy Notice. If you continue to use the Website or Services, or both, after those changes are in effect then you agree to the revised notice.

  1. How to contact us

Any questions about this Privacy Notice or requests for access to or deletion or rectification of data should be addressed

We prefer email.